SurePact launches into the not-for-profit sector with Cairns Indigenous Art Fair

The Cairns Indigenous Art Fair (CIAF) is Australia’s premier Indigenous art fair, showcasing the best of Aboriginal & Torres Strait Islander art and cultures. CIAF is committed to strengthening and celebrating Indigenous cultures and society, creating professional development opportunities for artists, while facilitating cultural exchange between artists and visitors.

As CIAF continues to showcase the very best and most vibrant creative output from Queensland Indigenous community members, CIAF General Manager, Darrell Harris saw an opportunity for CIAF to elevate our collaborative enterprise.

“The chance for CIAF to integrate an innovative project management software was opportune! Everyone here is very capable and works very hard, but we did not have any software that encompassed and intertwined each person’s role and streamline collaboration across all of our different projects.” Darrell says.

Barry Cedric, Closing Ceremony 2020, photo by Blue Click Photography, courtesy Cairns Indigenous Art Fair
Image credit: Barry Cedric, Closing Ceremony 2020, photo by Blue Click Photography, courtesy Cairns Indigenous Art Fair

CIAF now uses SurePact’s grant management module to manage all lifecycle stages of grant delivery – centrally housing all contracts, documents and information related to a grant in one location with a robust audit trail.

“As an organisation, we rely on grants to facilitate everything we do. So, inputting those grants into SurePact, giving an overview of organisation in one place, and a high-level understanding of which milestones need to be hit and when, has been very beneficial,” CIAF Lead Project Officer Megsi O’Toole says.

As CIAF is in the initial stages of using SurePact’s project management and contract delivery modules Ms. O’Toole says that the SurePact software is unlocking doors for CIAF.

“Internally, all of our staff have access to SurePact, and are currently using it to track their projects on a daily basis. From the perspective of the staff, what has been most beneficial is being able to manage workloads. The software is transparent and tangible, which enables us all to offer assistance where needed. So, even in just the first month that we have been using SurePact, it has really.” Megsi says. 

“Closer to the event, we will invite our PR, marketing team, artists, performers, security team, and external contractors to use SurePact to collaborate, as well as key stakeholders like the Cairns Convention Centre and Cairns Regional Council.

“SurePact’s functionality is simple, but there is a depth of features. We are still discovering all the things it can do for us. Such as the Asset Management register. Once you understand what the system needs you to do to move forward, it is very easy.” 

With intelligent and customisable workflows, built-in analytics and real-time reporting dashboards, SurePact is helping CIAF to streamline all project activities in one place ahead of this year’s CIAF event (to be held from 17-22 August 2021). 

“To bring that collaboration in together, to have everyone working on the one platform, has been  beneficial for us,” she says.